How to Manage Staff Credentials in RecStaff

Keeping up with staff certifications and credentials can be stressful — especially in recreation, where roles like lifeguards, instructors, and program leaders often require up-to-date training and certifications.  With RecStaff, managing credentials is simple, automated, and worry-free.

All Your Credentials in One Place

RecStaff lets you store and manage all required credentials for each employee, from lifeguard certifications and first aid to in-house one-time training requirements. Each credential is tracked with its issue and expiry dates, so nothing falls through the cracks.

Attach Credentials to Roles

Need to ensure staff can only be scheduled for roles they’re qualified for? In RecStaff, you can link specific credentials to specific roles. For example, a staff member must have a current lifeguard certification to be assigned a lifeguard shift. This protects your organization and ensures compliance with safety standards.

Automatic Reminders for Staff

Nobody likes surprises when it comes to expired credentials. RecStaff automatically notifies staff at regular intervals leading up to the expiry date. This gives your employees plenty of time to renew their certifications and remain eligible to work.

Scheduler Notifications

When your supervisors and schedulers build the schedule or reassigns shifts from the shift board, RecStaff flags staff whose credentials are expiring soon or already expired. This way, you never accidentally schedule someone who isn’t qualified — keeping your programs safe, compliant, and fully staffed with the right people.

Why It Matters

Reduce risk and liability — always have qualified staff in the right roles.
Save time — no more chasing people down for paperwork.
Keep staff accountable — automated reminders help employees stay up to date.
Run smoothly — no last-minute cancellations due to expired credentials.

Stay Covered — Automatically

Credential management doesn’t have to be complicated. With RecStaff, you can trust that every certification is tracked, every staff member is reminded, and every shift is covered by someone fully qualified.